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Do You Need a Printer for Your Office? An MFP Printer Can Help

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Your printing, scanning, and copier needs depend on the size of your organization and business requirements. With so many models and different functionalities, you may wonder about the right option. Nowadays, many people choose multifunction or all-in-one printers to avoid confusion, especially if they need to print many documents and require other functionalities too. One device can serve various demands, from printing to faxing to copying and scanning. A multifunction printer (MFP) can be your bet if you need a printer for your company. You can use them to process, edit, archive, and organize your documents effortlessly. 

However, this single device may come with different features, which you need to pick carefully for the best deal, whether you go to South Coast Office Supply Inc providing equipment for offices, or some other place. They can also suggest you a suitable choice based on your requirement. Nevertheless, here are some insights to help you in this area.

Color vs. black & white printer

You get both printers from many reputable brands. Color printers can also print copies in black and white ink when you choose the specific print setting and reduce your cost. But color printers can be expensive because they usually use four-color cartridges. Any company that needs to print different materials, such as flyers, posters, and others, can benefit from color printers. However, if you require these occasionally, you can choose a black-and-white multifunction printer.

Paper size: A3 vs. A4

Another area you should consider is the paper size your printer can print. A3 models are suitable for large documents and images, measuring up to 11″ X 17″. A4 printers serve small offices mainly and tend to be smaller. 

Laser vs. inkjet technology

Both printer types can produce high-quality printed copies. However, these technologies differ in terms of printing style, speed, and functionality. As you know, inkjet printers operate on ink cartridges, while laser printers use laser. If you want to print text more, a laser printer can be helpful. It eliminates the risk of smudging and produces crisp and precise texts. However, you can choose inkjet models if you need to print many images.

Here are a few more things to understand

Inkjet printers can cost you less initially, but ink cartridges will be expensive. During routine maintenance, these will use ink to remove clogging issues. Your annual cost for using an inkjet printer can be USD$70 or more. But a laser printer can cost only about USD$15. Also, laser models stand out for their speed, as they can crank out about 9-25 pages of text in one minute.

When you order your office equipment like a printer or other thing, analyze the features and compare them with your business needs. You don’t want to spend money on functionality that you occasionally use. It will only make your buy more expensive. So, explore all the options before you decide anything. Since varieties sometimes baffle your mind, you must know what you need and why beforehand. You can also speak to your vendor’s customer support if you need guidance to choose better.