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Finding the Best Church Management Software for Your Congregation

Feeling overwhelmed by the number of church management software options? This guide breaks down everything you need to know to find the perfect fit for your church. 

We’ll explore key features, benefits, and compare popular options to help you streamline your operations and empower your ministry.

What is Church Management Software? 

Church management software (ChMS) is a specialized solution designed to assist churches and religious organizations in their administrative tasks. This type of software streamlines operations ranging from managing member databases and scheduling events to tracking donations and facilitating communication. It allows religious leaders and administrators to focus more on pastoral care and community outreach, rather than getting bogged down by routine management tasks. In essence, tools like Breeze ChMS serve as the backbone for a church’s daily operations, ensuring that the spiritual mission is supported by efficient management practices.

Best Church Management Software in the Industry


Breeze ChMS simplifies the shift to online giving with its intuitive and user-friendly platform, designed to be accessible regardless of technical expertise. At a flat rate of $72 per month, Breeze provides unlimited access to all its features, including advanced reporting tools, volunteer management, and event scheduling. Additionally, the platform offers seamless data migration from existing systems at no extra cost, making it an ideal option for churches looking to improve their giving strategies without dealing with steep learning curves or high costs.

Planning Center

Planning Center offers a suite of applications aimed at helping churches efficiently manage their administrative and ministry activities. This suite includes modules for service planning, volunteer scheduling, donor management, and event registration. Known for its intuitive interface and strong integration capabilities, Planning Center allows churches to tailor their setup to meet specific needs. The platform provides various pricing tiers based on the church’s size and requirements, making it suitable for both small and large congregations. Its extensive features and flexibility make it a top choice for churches looking to streamline operations and enhance member engagement​.

Charity Tracker

Charity Tracker is a cloud-based case management software crafted to boost collaboration and efficiency among nonprofits. Its HIPAA-compliant platform features real-time updates, barcode scanning, remote intake, and extensive reporting tools, which streamline client management and cut down on paperwork. Charity Tracker is perfect for nonprofits, faith-based organizations, social workers, and shelters, offering a secure and intuitive interface for tracking assistance and producing detailed reports for funders and boards. Starting at $20 per user per month with no setup fees, it provides an affordable solution for organizations of all sizes.


Tithely is a robust digital giving platform created to assist churches and ministries in managing finances and fostering donations. The platform includes mobile giving, text-to-give, online giving forms, and event registration. It also integrates seamlessly with major church management systems for smooth data synchronization. Tithely’s pricing is competitive, beginning with a minimal transaction fee per donation, making it accessible for smaller congregations. Furthermore, Tithely offers comprehensive reporting tools and donor management features, aiding churches in tracking contributions and engaging with their donors effectively​.

Key Features to Consider When Choosing a Church Management Software 

User-Friendliness: Ensure the software is easy to use for everyone, regardless of their technical skill level. An intuitive design like that of Breeze ChMS helps staff and volunteers quickly adapt and utilize the system effectively.

Data Management: Look for robust capabilities in handling data. This includes:

  • Seamless import and export of data to facilitate easy transitions from other systems.
  • Efficient management of member profiles, donation records, and event attendance.

Communication Tools: The software should include comprehensive tools for:

  • Sending emails and texts directly from the platform.
  • Managing communications with large groups to enhance engagement and outreach.

Cost Structure: Consider the pricing model of the software. A flat monthly rate, as offered by Breeze ChMS, can be more economical and predictable compared to variable pricing models that escalate with feature usage.

Reporting and Analytics: Access to detailed reports and analytics helps track attendance, donations, and other vital metrics, enabling better decision-making.

Volunteer Management: Features for scheduling and managing volunteers streamline the organization of events and services.

Security and Privacy: Ensure that the software provides strong security measures to protect sensitive information, maintaining privacy and trust.

Integration Capabilities: The ability to integrate with other tools and platforms, such as accounting software and social media, can extend the functionality and reach of your church management system.

Support and Training: Adequate customer support and training resources are crucial for troubleshooting and maximizing the use of the software.

Benefits of Using Church Management Software 

Implementing a church management software like Breeze ChMS can bring numerous benefits to a congregation. 

Primarily, it enhances organizational efficiency by automating routine tasks such as scheduling, communications, and member management, allowing staff to allocate more time to service and community engagement. Moreover, it ensures accuracy and security in managing sensitive information, such as donation records and personal data of church members.

The software also fosters better communication and community interaction. 

By using integrated tools for emailing and texting, churches can maintain constant contact with their members, update them on upcoming events, and manage volunteer activities effectively. 

Ultimately, a good church management software not only supports the operational needs of a church but also aids in its growth and development by streamlining administrative tasks and enhancing community engagement.

How much should I expect to pay for church management software? 

The cost of church management software can vary widely. Some providers charge a flat monthly fee, such as Breeze ChMS, which costs $72 per month, providing predictability in budgeting. Others might offer tiered pricing based on features, usage, or the number of users. Consider the total cost including setup, data migration, and any additional modules needed to ensure the software fits within your budget.

Can church management software improve member engagement? 

Church management software streamlines communication, just like a CRM in a busy company, through integrated email and text messaging tools, making it easier to keep members informed and involved. Features like event management and volunteer scheduling help ensure that church activities are well-organized and publicized. By simplifying these administrative tasks, the software allows church staff more time to focus on personal interactions and community building, thus enhancing member engagement.


Choosing the right church management software is an essential step in modernizing your church operations and enhancing your ministry’s impact. By prioritizing features like user-friendliness, comprehensive data management, and robust communication tools, you can select a system that not only simplifies administrative tasks but also boosts engagement and community involvement. Software like Breeze ChMS exemplifies how a tailored solution can support your church’s unique needs, offering straightforward pricing and powerful features that allow you to focus more on your spiritual mission and less on management logistics. Make an informed decision to empower your church’s future.