Posted in:

How to Protect Sensitive Data Across Your Systems

Much of our lives—both professional and personal—can be traced online. There is so much that takes place on the internet or gets stored in the cloud. As a result, anyone is at risk of cyberattacks. However, there are steps that you can take to prevent a breach of information and feel secure in your digital footprint. 

Data loss prevention (DLP) is one of the best methods that internet users can employ to stop cyber threats. Continue reading to learn more about how you can protect your digital information, especially through DLP. 

What Data Should Be Protected?

The world relies on technology, so it can be challenging to avoid inputting your sensitive data online. 

Identifying the sensitive data that needs protection is the first step to bettering your cyber security. Examples of material you should be cautious about include:

  • Financial, medical, and legal information
  • Customer data
  • Employee information
  • Business activities or intellectual property
  • Browsing history
  • Any identifiable information

Exposure of this kind of information to the wrong hands could lead to more problems down the road. It can stop operations or prevent personal plans. Therefore, making the effort to protect it can give you peace of mind. 

Why Protecting Data Is So Important

Much of life takes place on the internet where personal information is vulnerable to exposure. Taking the proper measures to monitor and protect sensitive data can be beneficial to both individuals and large businesses. 

Protecting data online allows you more control over your affairs. Having sensitive information could cause a considerable pivot that was not originally foreseen. 

Additionally, many businesses keep employee and client records in online databases. A cyber attack could lead to more problems if they are not secured. Some rules and laws protect privacy. 

Therefore, when there is a breach of privacy, a company has to deal with the aftermath. 

What Is Data Loss Prevention?

Data loss prevention, commonly shortened to DLP, is a system that protects information from getting into the wrong hands. It monitors specific materials or documents and notifies the owner of breaches. 

The use of data loss prevention software is popular among enterprises. It works around the clock to securely supervise critical data. Additionally, users can audit the software to take action if it detects a vulnerability. It also instantly sends a notification when it detects a threat. 

How Does Data Loss Prevention Work?

Many forms of software exist for those who want to implement data loss prevention for cloud software. They securely monitor specific data from exiting and entering the guarded application. As such, the likelihood of a cyber threat lowers because there is supervision on both sides. 

Most systems supervise the indicated data. When the information crosses the wrong sphere, the system notifies the administrator of the infraction. From there, administrators can take the proper steps to protect the data. Plus, they can identify how to prevent the issue from arising again. 

When it comes to data loss prevention, Google has a great system. It offers monitoring templates but also allows users to customize the data they want to be protected. Plus, it has a user-friendly interface that is easy to navigate. 

How Does Google DLP Compare to Other Prevention Software?

Like many other data loss prevention software, Google DLP works 24/7 to ensure that data is secure. When there is a threat, the user gets notified immediately. It works for Google Workplace, which indicates that it only operates with information stored and managed through Google. 

However, the Google Workspace DLP works efficiently for administrators and all other platform users. 

Administrators of an enterprise control the monitoring and notification settings of the DLP system by creating rules. Once they implement the rules, the DLP strategy applies to the application, and data becomes better protected. 

There is also a Google DLP API feature. This goes beyond the standard Google Drive DLP by offering detection strategies. It also provides analyses of risk and better safety measures for content, such as text and images. 

What Are Some Other Ways to Protect Sensitive Information?

DLP is a great way to stay on top of your personal and private information. Still, there are always more measures you can take to prevent or limit cyber threats. 

Organize Important Data and Information

Review sensitive data in your system and classify them by risk. Most people organize information from high-risk levels to low. 

Doing this can not only streamline storage but also create a more secure environment for your data. Additionally, organizing this helps identify the sensitive data you have and if stricter security measures need to be implemented for their confidentiality.  

Keep Systems Up to Date

Technology evolves constantly. That means that the next software update may be up and running before you know it. Tech developers often improve their software to enhance security and enhance user experience. 

As a result, consistently updating your systems can get you the latest measures and protect your information even more. 

Backup Data

Information can get lost or stolen when found on the cloud. It is critical to have backup versions of sensitive data so that not all is lost if a digital theft takes place. To implement stricter safety measures, you can have physical backups of information on a USB drive or physical paper documents—depending on the state of the information. 

Strengthen Passwords

Non-human hackers can crack passwords faster than you may imagine. Creating passwords that have more complexity to them can decrease the chances of a breach in data. 

Try avoiding words and just go for the jumbled words and letters. Make sure to write them down for later as the best passwords often seem the most random. 


There are many steps you can take to improve cyber safety across systems. Some are simple actions that can take a couple of minutes for peace of mind. One of the most recommended ways is to implement DLP. It safely and constantly monitors your sensitive data and notifies you of infractions. As a result, you can be comfortable carrying on with business as usual.