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Microsoft Office 2019 vs. Microsoft Office 2021: A Comprehensive Comparison

© by Microsoft Office 2019 vs. Microsoft Office 2021: A Comprehensive Comparison

Microsoft Office has been the go-to productivity suite for both individuals and businesses for decades. With each new release, Microsoft introduces a range of new features and improvements that aim to enhance user experience and efficiency. In this article, we will delve into the differences and advancements between Microsoft Office 2019 and Microsoft Office 2021, highlighting the benefits and drawbacks of each version.

Introduction to Microsoft Office 2019 and Microsoft Office 2021

Microsoft Office 2019 was released in September 2018 as the successor to Office 2016. It is a one-time purchase, meaning users pay a fixed price for the software and can use it indefinitely. This version is commonly used by those who prefer not to subscribe to the cloud-based Microsoft 365 suite. Office 2019 includes classic applications such as Word, Excel, PowerPoint, and Outlook, along with server versions of Exchange, SharePoint, and Skype for Business.

On the other hand, Microsoft Office 2021, released in October 2020, is a part of the subscription-based Microsoft 365 service. Users pay a monthly or yearly fee to access the latest version of Office applications and receive continuous updates, cloud storage, and additional benefits like Microsoft Teams and OneDrive integration.

Features and Improvements in Microsoft Office 2019

Microsoft Office 2019 introduced several new features and enhancements that improved user productivity and streamlined tasks. One of the notable additions was the “Morph” transition in PowerPoint, which allows for seamless animations and smooth transitions between slides, giving presentations a more professional and engaging feel. Additionally, Word 2019 introduced a “Focus Mode” that eliminated distractions by hiding all toolbars and menus, enabling users to focus solely on their content.

Another significant update was found in Excel 2019, where new functions like “CONCAT” and “TEXTJOIN” were introduced, making it easier for users to manipulate and analyze data. Furthermore, the improved Inking feature allowed users to annotate documents using a stylus or touch screen, enhancing collaboration and note-taking capabilities.

In Outlook 2019, there were improvements in the “Focused Inbox” feature, which automatically prioritized important emails, and the addition of @mentions to get someone’s attention in an email thread. These enhancements streamlined email management and communication.

Microsoft also made strides in security and compliance with the introduction of sensitivity labels in Office 2019. This feature enables users to classify and protect their documents and emails based on confidentiality levels, ensuring that sensitive information is handled appropriately.

Advantages and Limitations of Microsoft Office 2019

Microsoft Office 2019 has several advantages, especially for users who prefer a one-time purchase model over a subscription. Once purchased, users can use the software indefinitely without any additional costs, making it an attractive option for budget-conscious individuals or small businesses. Moreover, some users prefer the familiarity of standalone software and may be hesitant to move to a subscription-based model.

The one-time purchase also means that users have more control over when they upgrade to a newer version. Some businesses may have specific software requirements or dependencies, and they may not be ready to adopt the latest version immediately.

However, one significant limitation of Office 2019 is its lack of continuous updates. While the suite receives security updates and bug fixes, it does not receive the latest feature enhancements and improvements that users of Microsoft 365 enjoy. As technology evolves, this version may become outdated in comparison to the more modern iterations.

Additionally, Office 2019 lacks cloud integration, which means users cannot take advantage of the collaborative features and cloud storage.

New Features and Enhancements in Microsoft Office 2021

Microsoft Office 2021 builds upon the features of its predecessor and introduces new innovations that further enhance productivity and collaboration. A standout feature is the integration of Microsoft Teams directly into the suite, facilitating seamless communication and collaboration among colleagues. Users can now initiate video calls, share files, and co-author documents without leaving their Office applications.

The integration of Microsoft Teams has become increasingly important with the rise of remote work and virtual collaboration. It provides a centralized platform for communication, reducing the need to switch between applications.

Additionally, Microsoft has emphasized accessibility in Office 2021. The “Accessibility Checker” now includes more recommendations and insights, making it easier for users to create content that adheres to accessibility standards and is usable by a broader audience.

In Word 2021, the “Translator” feature was enhanced to support more languages, allowing users to translate text directly within their documents. Excel 2021 introduced dynamic arrays, which simplify complex calculations and data analysis. PowerPoint 2021 received improvements to the Presenter Coach feature, which provides real-time feedback on presentations, helping users to refine their public speaking skills.

Microsoft has also made strides in security and privacy in Office 2021. Advanced security features, such as data loss prevention (DLP) and sensitivity labels, have been further enhanced to protect sensitive information from unauthorized access or disclosure.

Cloud Integration and Benefits of Microsoft Office 2021

One of the primary advantages of Microsoft Office 2021, as part of Microsoft 365, is its seamless cloud integration. Users can save their files directly to OneDrive, allowing for easy access and collaboration from any device with an internet connection. This cloud-based approach also ensures that users always have the latest updates and features, as they are rolled out automatically.

Cloud integration is especially beneficial for teams and organizations that require real-time collaboration. Multiple users can work on the same document simultaneously, and changes are synced across all devices, fostering seamless teamwork and productivity.

Furthermore, Microsoft 365 subscribers gain access to exclusive benefits, including additional OneDrive storage, Microsoft Teams for team collaboration, and regular updates to all Office applications. This continuous improvement model ensures that users stay at the forefront of productivity technology.


In conclusion, both Microsoft Office 2019 and Microsoft Office 2021 offer powerful productivity tools that cater to different user preferences and needs. Office 2019 provides a stable one-time purchase option, while Office 2021, as part of Microsoft 365, delivers continuous updates and enhanced collaboration features.

For users in Spain, it’s essential to weigh the pros and cons of each version based on their budget, desired feature set, and long-term objectives. Microsoft Office 2019 remains a solid choice for those who prefer a traditional software purchase, while Microsoft Office 2021 offers the latest tools and cloud-based capabilities for users who prioritize continuous improvement and seamless collaboration.

The decision between the two versions ultimately depends on the specific requirements and preferences of the user or organization. Microsoft continues to innovate and improve its Office suite, ensuring that users have access to cutting-edge tools that drive productivity and creativity in the modern workplace.