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Every large company will have its unique Intranet system that gives users access to the tools they need. This means access to information, tools to complete their jobs faster, and the ability to collaborate digitally with other employees or even different departments.
Intranet, in short, is key to your business’s success, but like any digital system, it must be regularly updated, so you get the most out of your internal communications network. As technology evolves, it’s important to keep your intranet system up to date with the latest trends to ensure your employees have access to the best tools and features, which is why you should look into updating your system with these top five tips in 2023:
1. Add AI and AR Capabilities
Artificial intelligence (AI) and augmented reality (AR) are becoming increasingly prevalent in modern workplaces. AI can automate routine tasks, reducing the workload on employees and improving productivity, while AR can provide visual aids for training and help employees visualize complex concepts.
By integrating AI and AR capabilities into your intranet system, you can enhance employee productivity and streamline communication. For example, you can use AI-powered chatbots to answer frequently asked questions or use AR to create virtual training sessions for employees.
2. Make Your Intranet Accessible on All Devices
With more employees working remotely or using their own devices for work, it’s important to make your intranet system accessible on all devices, including desktops, laptops, tablets, and smartphones. By doing so, you can ensure that your employees always have the access they need, no matter where they are or what device they’re currently using. If your system is cloud-based, then your employees should be able to pick up where they left off instantly, which will further boost productivity.
3. Simplify the User Experience
As your business grows, so too will the sheer amount of information on your intranet system. Advanced search functions and department-based segmentation can help employees find the information they need quickly and easily.
Department-based segmentation can also help streamline communication between different departments. Employees will only have access to information specific to their department, meaning they won’t need to weed through irrelevant information. As a result, they can get to what they’re looking for faster and get the job done sooner.
4. Make it Easy to Share Knowledge
Effective knowledge sharing is essential for businesses to succeed. An intranet system can be a valuable tool for sharing knowledge and best practices among employees. To make it an easy matter for employees to share what they know, consider adding features such as discussion forums, wikis, and knowledge bases to your intranet system. You can also encourage employees to share their expertise through blog posts and videos.
5. Offer Digital Training
Digital training is becoming increasingly popular in modern workplaces. It can be more cost effective than traditional training methods and can be completed at the employee’s own pace. By offering digital training through your intranet system, you can provide your employees with the skills and knowledge they need to succeed. You can also track employee progress and ensure that everyone is receiving the same level of training.