Getting by without technology has become nearly impossible in most fields. We have machines working on consumer products in factories and AI processing information in offices. Both are quite independent, though they still require some human involvement. As we move forward and explore technology further, we discover new ways to use it to our advantage.
Law firms can’t get by without software either. They need project management tools to stay on top of tasks, document repositories to keep track of all their legal documents, and document review software for editing and proofreading. In other words, legal software for law firms is all the rage! But, how do you know what to invest in?
Here are some software solutions that every law firm needs!
Project management software
If your law firm has more than one client, you need project management software. As you grow and expand, keeping track of all of your clients will become impossible without technology. One client can have multiple requests and ongoing tasks, multiple people working on their projects, and multiple deadlines that are fast approaching.
With project management software, you can stop worrying about the organizational part of the job. Input all the necessary information and watch the program take care of all things logistics. You can set up reminders for yourself and your team members, assign tasks to different people, approve projects in the flow, and stay on top of deadlines. If that sounds like a lot, imagine that times the number of projects you’re currently working on.
Don’t worry! The program will give you an overview of everything you should be thinking about and put tasks in order of priority. All you have to do is your actual job!
There are several reasons why you need to invest in a cloud-based solution and leave the days of storing your documents on a hard drive behind. For starters, cloud-based document repositories provide more security to your sensitive data. Clients trust you to keep their information safe, so it’s your job to do that.
If you disregard the safety concern, you also want to be able to find your documentation in the future. If you won’t need it in a few days, weeks, or months, you can dispose of it right away, right? And if you need it, you should be able to find it. Shared folders and hard drives make searching for a document an absolute nightmare. You likely won’t be able to find it unless you remember its exact location or name. With a cloud-based solution, searching becomes simpler. Assign tags to your documents to make them easier to find in the future.
Finally, you need to be able to collaborate with your team members remotely. Traditionally, that would involve emailing back and forth, and finding five different versions of the same document, each with minor changes that are not highlighted or approved. A smart document repository allows you to collaborate without taking the document “out” and passing it around using email. In addition to that, it can keep track of changes and automatically update the latest draft.
Document editing software
Document writing is still predominantly in the hands of us humans. Document editing, however, is being overtaken by AI. AI software for law firms can help you edit legal documents quicker, easier, and with fewer errors. Contrary to popular belief, document editing and proofreading do not only focus on typos, syntax, and grammar mistakes. There is a lot more to it!
One of the features of document editing software is pointing out errors in formatting. This is an important step that many reviewers neglect. The reason for that is that these mistakes are often hard to spot. You might not notice a missing bullet point or a subtle change in font size. Software applications can direct your attention towards such errors.
Another type of mistake that’s rather difficult to spot is mistakes in important details. Take, for example, a bank account number or address. You’re not expected to know these by heart, especially when you didn’t even write the contract. Document editing software will highlight these details so that you can then double-check them. Because of this feature, you don’t have to read through the whole document just to identify a few numbers.
That’s not all! There are so many other tools law firms use to increase productivity and save time. What you choose to invest in depends on the way you run your firm, how many clients you’re handling at the moment, and how much growth you’re expecting in the next 5 years. If you feel dissatisfied with the programs you’re currently using, research the following software:
- Video conferencing apps: Legaler, Zoom, Skype, Microsoft Teams…
- Research tools: LexisNexis, CaseText…
- Document editing software: Loio…
- Project management software: Asana, Trello…